Frontline IEP Suspension Data Import for PD-08

Please refer to service code 650.150 for full service details.

District Responsibilities:

1. Ensure all suspension data entered into the student management system (SMS) is up-to-date.
2. Provide file to WNYRIC to allow enough time for import.
3. Provide vendor with written authorization, on district letterhead, to import the data into the districts’ IEP database; specifying whether existing data must be purged or appended prior to import.
4. Validate data once import is complete.
5. Make manual changes, as needed, to ensure data is accurate before.
6. Use the Frontline IEP-NY built-in functionality to securely transmit the PD-08 to the PD Data System.

WNYRIC Responsibilities:

1. WNYRIC will obtain required text file from support SMS districts. (Nonsupported student management system districts will provide this file.)
2. Provide district on best practices to ensure accurate import. 
   1. Gen Ed ID # from IEP Direct
   2. Comments - Optional field
   3. Suspension Reason - Optional field (Values Restricted to: Drug Offense, Other, Removal by Hearing Officer, Weapon Offense)
   4. Suspension Type - Optional field (Values Restricted to: In-School, Out-of-School, Interim Alternative Setting)
   5. Number of days suspended
   6. Date of first suspension day
3. Securely transmit file to vendor.
4. Provide phone and email support.
5. Serve as liaison between the district and the vendor.
6. Ensure vendor is aware of and responsive to NYS Reporting changes and requirements.
7. Maintain strict confidentiality.
8. Offer Service Desk services (1-800-872-0780) from 7:00 a.m. to 4:30 p.m.

WNYRIC staff follow best practices in order to provide necessary security as it relates to the most recent student data security and privacy regulations.

WNYRIC Service desk is available Monday through Friday from 7:00 a.m. to 4:30 p.m. For assistance call (716) 821-7171 Option 2 or 1-800-872-0780 Option 2 or e-mail us at servicedesk@e1b.org.