Unified Talent Employee Records Solution

A new service that streamlines the HR workflows and provides a nice onboarding experience for the district, new hires, and current employees. The paper-free system allows a district to be free of manually tracking documentation and request processing, and welcome a more productive HR staff with organized documentation and more time to focus on other tasks. 

REQUIREMENTS:

Hardware:

• Workstation with access to the Internet
• Supported Browsers - will work with any current browser
• Mobile Browser - will work in any current mobile device
• Apple and PC compatible

Software:

• Cloud-based application 
• Internet Software
• Internet Service Provider

DISTRICT RESPONSIBILITIES: 

• Send contact information to WNYRIC to ensure technical contacts are created
• Designate a contact person for communication with WNYRIC
• Provide a technical contact and financial software contact for SSO (if applicable)
• Notify the WNYRIC if the contact person changes
• Internet access for central office, building administrators, and staff
• Require administrator attendance at training
• Maintain system security
• Attend training sessions.
• Complete configuration tasks 
  • New Hire Documents (Direct Deposit, Employee Information Sheet)
  • Benefits Documents (Benefit Information or Benefit enrollment form)
  • Employee Separation (FMLA or retirement)
  • Action Forms (Employee Change Form)
  • Uploading Library Resources (Employee Handbook)
  • System Admin Training
  • Departmental training (Payroll and Benefits)
  • Provide email example for alerting all other employees on Records and utilizing available forms
  • Building checklists
  • Developing and assigning Security Permissions and Groups
  • Creating/Facilitating Workflows
  • Using System Reports
  • Managing/Editing System Notifications
  • Managing Available Forms
  • Scanning content into Records
  • Using Contracts
  • Staff Updates
• Demonstrate understanding of System Administration as future changes will be the responsibility of the system administrator
• Review and Verify configuration
• Complete testing outside of meetings: Testing onboarding Checklists, Test Available Forms and Contracts, Test Filing and Reporting 
• Report critical issues to your implementation team
• Review Complete project deliverables
• Understand that support will become primary contact for WNYRIC and district 
• Complete Final project signoff
• Log and Follow up on Support Cases as needed

WNYRIC RESPONSIBILITIES:

• Send Welcome Email with Statement of Work 
• Identify WNYRIC Support Team & PowerSchool Team (if necessary)
• Setup Technical Contacts for the district 
• Send Welcome to Support Document  
• Provide all templates and guides necessary for implementation
• Schedule and conduct a launch review meeting
• Provide launch documentation
• Update user accounts to ensure matching between systems
• Configure SS using LDAP or SSO (if applicable)
• Review and finalize any remaining deliverables

     Build System Content:

• Up to 20 Custom Forms
• Up to 5 checklists
• Configure associated documents, sleeves, folders, workflows, and groups for the forms above.
• Additional form cost - $150/form (650.692.23)

POWERSCHOOL RESPONSIBILITIES:

• Create the Employee Records environment for the district.
• Provide login credentials for the WNYRIC/District
• Provision App Switcher (if needed)
• Configure SS using LDAP or SSO (if applicable)