Administrative Audits - Level 3

The district will receive an audit packet of all suggested administrative revisions developed in the period between the completion of their Administrative Manual or the completion of the most previous Administrative Audit. The audit packet of regulations and forms will be accompanied by a chart summarizing the rationale for the suggested revisions. Ideally, Administrative Audits are completed on an annual cycle. The next Administrative Audit will not be developed until the district has reviewed and actioned the entire current Administrative Audit. Only one Administrative Audit will be provided per school year.

The ideal time to subscribe to this service is immediately upon completion of a new Administrative Manual, it may also occur within 12 months of the completion of the development of an Administrative Manual.

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The district will commit to working with Policy Services on the completion of the Administrative Audit, following the designated timeline and process.

The district will review and revise all regulations and forms in the audit packet. For each regulation and form included in the Administrative Audit, the district should mark one of the following columns on the administrative audit chart: "Accepted as is by District;" "Revisions made by District;" or "No revisions Accepted or Made by District." The district must accurately complete the administrative audit chart because this information is used by Policy Services to finalize the Administrative Audit when returned by the district.

After the entire Administrative Audit has been actioned by the district, the district must email its policy coordinator:

• All regulations and/or forms accepted or revised by the district as part of the Administrative Audit;
• The completed administrative audit chart; and
• Any other regulations and forms that the district has revised on its own outside the scope of the Administrative Audit.

The district must clearly mark all revisions when returning the audit packet and any other regulations and forms to the policy coordinator.

The district must respond and complete the Administrative Audit within a reasonable time frame, ideally one year, to ensure that Administrative Manuals are updated in a timely fashion. Districts will not receive a new Administrative Audit until they have completed the current Administrative Audit.

After a district subscribes to the Administrative Audit service, Policy Services will assign a policy coordinator to guide the district through the Administrative Audit process.

The policy coordinator will prepare the audit packet, with suggested administrative revisions to reflect changes in law, regulation, guidance, and best practices. The suggested administrative revisions will be shown within the district's current regulations and forms with marked changes identified in the text utilizing different colored fonts. The policy coordinator will also prepare an administrative audit chart to accompany the audit packet which will detail the rationale for the suggested administrative revisions. Policy Services will provide instructions on how to process an Administrative Audit.

The policy coordinator will email the district the audit packet, administrative audit chart, and other necessary documents to assist in the district's review of the Administrative Audit. The policy coordinator will be available to answer any district questions regarding the contents of the Administrative Audit.

After the entire Administrative Audit has been reviewed and actioned by the district, the policy coordinator will incorporate the revisions into the district's Administrative Manual. After incorporating the revisions, Policy Services will email the district a Word version of the updated Administrative Manual.

Policy Services will also provide a limited number of CDs and flash drives and/or up to five paper copies of the updated Administrative Manual. Additional paper copies may be provided upon request for an additional cost.