PowerSchool Unified Talent Employee Records Solution
Unified Talent Employee Records is an additional solution provided by PowerSchool Group LLC, designed to simplify the onboarding workflow. The Employee Records solution integrates with PowerSchool’s Applicant Tracking solution, merging the new hire information from Applicant Tracking into Employee Records solution. This solution helps districts manage electronic forms, by automating the once paper-based human resource processes like onboarding, offboarding, and contract renewals. With the Employee Records solution, districts can assign and track documents, electronically sign forms, and centrally monitor it all online.
This service does not require PowerSchool’s Applicant Tracking solution and may be used as a stand-alone product or it may possibly integrate with other vendors software’s.
A new service from PowerSchool that streamlines the HR workflows and provides a nice onboarding experience for the district, new hires, and current employees. The paper-free system allows a district to be free of manually tracking documentation and request processing, and welcome a more productive HR staff with organized documentation and more time to focus on other tasks.
REQUIREMENTS:
- Internet access for central office, building administrators, and staff
DISTRICT RESPONSIBILITIES:
- Send contact information to PowerSchool to ensure technical contacts are created
- Designate a contact person for communication with WNYRIC
- Notify the WNYRIC if the contact person changes
- Internet access for central office, building administrators, and staff
- Require administrator attendance at training
- Maintain system security
- Attend training sessions.
- Complete configuration tasks
- New Hire Documents
- Benefits Documents
- Employee Separation
- Action Forms
- Uploading Library Resources
- System Admin Training
- Departmental training
- Provide email example for alerting all other employees on Records and utilizing available forms
- Building checklists
- Developing and assigning Security Permissions and Groups
- Creating/Facilitating Workflows
- Using System Reports
- Managing/Editing System Notifications
- Managing Available Forms
- Scanning content into Records
- Using Contracts
- Staff Updates
- Demonstrate understanding of System Administration as future changes will be the responsibility of the system administrator
- Review and Verify configuration
- Complete testing outside of meetings: Testing onboarding Checklists, Test Available Forms and Contracts, Test Filing and Reporting
- Report critical issues to your implementation team
- Review Complete project deliverables
- Understand that support will become primary contact for WNYRIC and district
- Complete Final project signoff
- Complete Customer Satisfaction Survey
- Log and Follow up on Support Cases as needed
WNYRIC/POWERSCHOOL RESPONSIBILITIES:
- Provision District Records environment
- Provision AppSwitcher (if needed)
- Provide Login Credentials for district
- Send Welcome Email with Statement of Work
- Identify PowerSchool Project Team
- Implementation Specialist
- Setup Technical Contacts for the district
- Send Welcome to Support Document
- Provide all templates and guides necessary for implementation
- Schedule and conduct a launch review meeting
- Provide launch documentation
- Update user accounts to ensure matching between systems
- Configure SS using LDAP or SSO (if applicable)
- Review and finalize any remaining deliverables
- Introduce district to support contacts