Public Relations BOCES-Based
Erie 1 BOCES will provide up to 15 hours of time to work on a communications project. For example we'll plan, coordinate and edit district-provided content for your print and electronic publications. Or we'll lead the efforts to start a district's social media presence or short online video.
This collaborative effort places the long-term ownership of a project within the school district, but Communication Services' experience in project management will ensure a professional and polished outcome at a reasonable price.
Multiple units may be purchased. Multiple units may be recommended based on the scope of a project.
Provided by BOCES:
· Communication Services will provide a professional to work on your projects from Erie 1 BOCES offices.
· Based on the districts needs, our professional will already have knowledge and experience in many or all of the following areas: print layouts, photography, website navigation and content management, video, project planning and coordination, message points, engaging various media outlets and writing projects.
· The BOCES employee will have the standard equipment required to conduct a traditional Communications-focused role. Please see the "district will provide" notes.
· The BOCES employee will have the standard supplies required to conduct a traditional communications-focused role. Please see the "district will provide" notes.
· Telephone number, voice mail and an e-mail account will be provided for the BOCES employee.
· BOCES will fulfill all functions associated with employment such as payroll, time sheets, evaluations, standard staff development, etc…
District will Provide
· The district must provide project direction and original text/details within a timely manner.
· The district must provide an onsite contact to direct and approve the work the district needs completed.
· Unique software and hardware. The district must provide and pay for the training of technology unique to their district.
Our service fee includes:
· Standard costs of employment for the duration of time contracted, including: salary, benefits, FICA, unemployment and workers compensation insurance and the NYS retirement system.
· Minimal costs associated with standard computer hardware and software including a laptop, CD/DVD burner, flash drive, Microsoft Office, Adobe Photo Shop and PDF Writer.
· E-mail account and server storage for the files created.
· A digital camera and digital video camera for the FTE to use.
· A VoIP Soft Phone and telephone number for the FTE to use.
· Standard office supplies (such as pads of paper, pens, stapler, post its, editing flags, highlighters etc…)
· Mileage costs for travel for the project for the district up to $25.
· Staff development at Erie 1 BOCES including professional association fees and training on the standard hardware and software noted above.
· BOCES supervisory costs and office support associated with employment at Erie 1 BOCES (ex: out of office coverage, attendance requests, processing payments, monitoring processes/procedures, annual evaluations, etc…).
·Our fee is unit based, providing up to 15 hours of work per unit.
After Hours Coverage for Special Events- Our office hours, as contracted with our union, are 8 a.m. to 4 p.m. However, we understand that sometimes emergencies and important events occur. That's why after hours requests may be arranged, but preferably a month in advance. Should your preferred representative not be available, despite the one month advanced notice, another representative from the communications office could attend in their place.