Quarterly Policy Revisions - Level 2
In addition to receiving Monthly Policy Updates, districts will receive a quarterly summary of suggested revisions to existing district policies based on review of law, regulation and guidance impacting existing Policy Services' sample policies. Revised policies will be included with the quarterly summary with changes highlighted in the text of the policy for ease of board of education review. Materials will be provided electronically. This service provides information to districts to assist them with updating and maintaining their own Policy Manuals.
Four times per year, three documents are sent by email in Quarterly Policy Revisions:
- A cover letter explaining the rationale for each policy revision;
- A packet of policies with "tracked" revisions for easy review;
- A "clean" copy of the same policies for ease of district editing and printing (cut and paste newly adopted/revised language into existing policies within the Policy Manual).
The district will provide Erie 1 BOCES Policy Services staff with current contact information (the full names and titles, telephone numbers and e-mail addresses) of up to three designated district officials who should receive the Quarterly Policy Revisions and Monthly Policy Updates. The district must contact Policy Services immediately if this information changes to ensure uninterrupted receipt of the Quarterly Policy Revisions.
This service is designed for districts that maintain their own Policy Manuals. The combination of the Monthly Policy Updates and Quarterly Policy Revisions will enable districts to keep the manuals up-to-date following the development of a new Policy Manual. Districts should develop and follow a system of periodic policy review using of the Quarterly Policy Revisions and the Monthly Policy Updates to ensure that the Policy Manuals remain up-to-date with law and regulation.
Policy Services will email the Quarterly Policy Revisions four times per year to alert districts to the most important changes in state and federal laws and regulations affecting existing district policies. Policy Services provides guidance and instructions to assist districts in updating and maintaining their Policy Manual using Quarterly Policy Revisions.
Each district will also be assigned a specific policy coordinator who will be available to answer district questions and/or supply sample policies as requested. Guidance is also available on how to process the Quarterly Policy Revisions on the Erie 1 BOCES website or upon request.
Current and past Quarterly Policy Revisions are available in a password protected location on the Erie 1 BOCES website for participating districts.