Administrative Audits - Level 3
For Administrative Manuals recently developed by Erie 1 BOCES, this service provides districts with customized updating to reflect the many changes in legislative mandates and regulations. Proposed changes to regulations and forms will be annually sent to the district in a highlighted fashion for ease of district and administrative review. Once the recommended revisions are accepted by the district (board adoption of Administrative Manuals is not required), the changes are prepared and incorporated into the district's Administrative Manuals. Following completion of the Audit process, an electronic copy of the Word version of the updated Administrative will be emailed to the district. Updated paper copies, CDs, and/or flash drives will also be provided to the district, as needed. Additionally, districts will receive the Monthly Administrative Updates.
*Any Admin. Audit after one full year of development will be considered an Extended Audit and will be billed as a Special Project.
The policy coordinator will provide a packet of all of the new and revised regulations and forms developed in the period between the completion of the Administrative Manual or the completion of the previous Administrative Audit, along with a chart, summarizing all the revisions in that time frame. The next Administrative Audit will not be developed until the district has completed the full review and acceptance of the current Administrative Audit. Ideally, these Audits will be developed and completed on an annual cycle.
As the district approaches the completion of the Administrative Manual, they will be encouraged to select an option to ensure the maintenance of the newly completed manual. Although the ideal time to join this service is immediately upon completion of a new Administrative Manual, it may also occur within one year of the Administrative Manual completion. The district will supply Policy Services with all new or revised regulations or forms since the completion of the Administrative Manual or since the time of the previous Administrative Audit. The district will commit to work with Policy Services on the completion of the Administrative Audit following the designated timeline and processes. In order to ensure that the Administrative Manuals are updated in a timely fashion, the district must respond and complete the Administrative Audit within a reasonable time frame. The next Administrative Audit will not be started until the previous Audit is fully completed.
As the district approaches the completion of the new Administrative (Regulation) Manual, Policy Services will summarize the various options for the maintenance of the newly completed manual. Once a District commitment is made to participate in the annual Administrative Audit, the policy coordinator will prepare the Audit, which includes a chart listing the new regulations and recommended revisions, along with the copies of the actual regulations or forms of the district with the recommended revisions highlighted for ease of administrative review. An instruction guide with respect to the completion of the Administrative Audit will be provided to assist districts with the audit process.
Once all of the regulations and forms have been reviewed and accepted by the district, Policy Services will provide inserts for district manuals, as well as updated CDs. Based on various circumstances and distance, the policy coordinator may visit the district to insert the updated pages into the Administrative Manual or mail the inserts for placement into the Administrative Manuals by district staff. Policy Services staff will be available to answer questions at every stage of the process and provide additional sample regulations and/or or information on various topics of interest as needed.